It is helpful when you have placed a data label away from a data point. In earlier versions of Excel, only the pie charts had this functionality. Now, all the chart types with data label have this feature. Add a Leader Line Step 1: Click on the data label. Step 2: Drag it after you see the four-headed arrow. Step 3: Move the data label. The Leader Line automatically adjusts and follows it. Step 2: Click on Format Leader Lines.
The Format Leader Lines task pane appears. Now you can format the leader lines as you require. Step 5: Make the changes that you want. The leader lines will be formatted as per your choices. Excel — New Functions Advanced Excel Several new functions are added in the math and trigonometry, statistical, engineering, date and time, lookup and reference, logical, and text function categories.
Also, Web category is introduced with few Web service functions. Functions by Category Excel functions are categorized by their functionality. If you know the category of the function that you are looking for, you can click that category.
The Function Library group appears. The group contains the function categories. Step 2: Click on More Functions. Some more function categories will be displayed. Step 3: Click on a function category.
All the functions in that category will be displayed. As you scroll on the functions, the syntax of the function and the use of the function will be displayed as shown in the image given below. MATH: Rounds a number up, to the nearest integer or to the nearest multiple of significance.
MATH: Rounds a number down, to the nearest integer or to the nearest multiple of significance. P: Returns the skewness of a distribution based on a population: a characterization of the degree of asymmetry of a distribution around its mean.
These add-in or automation functions will be available in the User Defined category in the Insert Function dialog box. REQUEST: Connects with an external data source and runs a query from a worksheet, then returns the result as an array without the need for macro programming. Web Functions The following web functions are introduced in Excel Further, different analysis features are readily available.
This is through the Quick Analysis tool. Quick Analysis Features Excel provides the following analysis features for instant data analysis. Formatting Formatting allows you to highlight the parts of your data by adding things like data bars and colors.
This lets you quickly see high and low values, among other things. Charts Charts are used to depict the data pictorially. There are several types of charts to suit different types of data. Totals Totals can be used to calculate the numbers in columns and rows. You have functions such as Sum, Average, Count, etc. Tables Tables help you to filter, sort and summarize your data.
The Table and PivotTable are a couple of examples. Sparklines Sparklines are like tiny charts that you can show alongside your data in the cells. They provide a quick way to see the trends. Quick Analysis of Data Follow the steps given below for quickly analyzing the data. Step 1: Select the cells that contain the data you want to analyze. Conditional Formatting Conditional formatting uses the rules to highlight the data.
This option is available on the Home tab also, but with quick analysis it is handy and quick to use. Also, you can have a preview of the data by applying different options, before selecting the one you want.
Step 2: Click on Data Bars. Step 3: Click on Color Scale. The cells will be colored to the relative values as per the data they contain. Step 4: Click on the Icon Set. The icons assigned to the cell values will be displayed. Values greater than a value set by Excel will be colored. You can set your own value in the Dialog Box that appears. Step 7: Click on Clear Formatting. Whatever formatting is applied will be cleared. You will have a preview of all the formatting for your Data.
You can choose whatever best suits your data. Recommended Charts for your data will be displayed. Step 2: Move over the charts recommended. You can see the Previews of the Charts. More Recommended Charts are displayed. The little black arrows on the right and left are to see additional options. Step 2: Click on the Sum icon.
This option is used to sum the numbers in the columns. This option is used to calculate the average of the numbers in the columns. Step 4: Click on Count. This option is used to count the number of values in the column. This option is to compute the percent of the column that represents the total sum of the data values selected.
Step 6: Click on Running Total. This option displays the Running Total of each column. This option is to sum the numbers in the rows. Step 8: Click on the symbol. This displays more options to the right. This option is to calculate the average of the numbers in the rows.
Step Click on Count. This option is to count the number of values in the rows. This option is to compute the percent of the row that represents the total sum of the data values selected.
Step Click on Running Total. This option displays the Running Total of each row. Step 2: Hover on the Table icon. A preview of the Table appears. The Table is displayed. You can sort and filter the data using this feature.
Step 4: Click on the Pivot Table to create a pivot table. Pivot Table helps you to summarize your data. They provide a quick way to show the trends of your data. The chart options displayed are based on the data and may vary. Step 2: Click on Line. A line chart for each row is displayed. Excel — Sorting Data by Color Advanced Excel If you have formatted a table column, manually or conditionally, with the cell color or font color, you can also sort by these colors.
The Sort dialog box appears. Step 3: Under the Column option, in the Sort by box, select the column that you want to sort. For example, click on Exam 2 as shown in the image given below. To sort by cell color, select Cell Color. To sort by font color, select Font Color.
Step 5: Click on the option Cell Color. Step 6: Under Order, click the arrow next to the button. The colors in that column are displayed. To move the cell color to the top or to the left, select On Top for column sorting and On Left for row sorting.
To move the cell color to the bottom or to the right, select On Bottom for column sorting and On Right for row sorting. Excel — Slicers Advanced Excel Slicers were introduced in Excel to filter the data of pivot table. In Excel , you can create Slicers to filter your table data also.
A Slicer is useful because it clearly indicates what data is shown in your table after you filter your data. Step 1: Click in the Table. Step 3: Click on Insert Slicer. A Insert Slicers dialog box appears. Step 4: Check the boxes for which you want the slicers. Click on Genre. Step 5: Click OK. Slicer tools appear on the ribbon. To choose more than one item, hold down CTRL, and then pick the items you want to show. Excel — Flash Fill Advanced Excel Flash Fill helps you to separate first and last names or part names and numbers, or any other data into separate columns.
Step 1: Consider a data column containing full names. Step 2: Enter the first name in the column next to your data and press Enter. Flash Fill will show you a list of suggested names. Step 4: Press Enter to accept the list.
Step 6: Start typing the next name and press Enter. The column will be filled with the relevant last names. Flash Fill works with any data you need to split into more than one column, or you can simply use it to fill out data based on an example. Flash Fill typically starts working when it recognizes a pattern in your data. This command helps you to create PivotTables automatically. Step 1: Your data should have column headers. If you have data in the form of a table, the table should have Table Header.
Make sure of the Headers. Step 2: There should not be blank rows in the Data. Make sure No Rows are blank. Step 3: Click on the Table. Step 4: Click on Insert tab.
Step 5: Click on Recommended PivotTables. The Recommended PivotTables dialog box appears. Step 6: Click on a PivotTable Layout that is recommended. A preview of that pivot table appears on the right—side. The PivotTable is created automatically for you on a new worksheet. Step 2: Click on the Insert tab. Step 3: Click on the PivotTable button. A Create PivotTable dialog box appears. Step 5: Select the Choose Connection option. A window appears showing all the Existing Connections.
All the available data connections can be used to obtain the data for analysis. The option Connections in this Workbook option in the Show Box is to reuse or share an existing connection. Connect to a new external data source You can create a new external data connection to the SQL Server and import the data into Excel as a table or PivotTable.
Step 1: Click on the Data tab. Step 4: Establish the connection in three steps given below. Enter the database server and specify how you want to log on to the server. Enter the database, table, or query that contains the data you want. Enter the connection file you want to create. Step 1: Select the data table. Step 2: Click the Insert Tab. The Create PivotTable dialog box opens. Step 4: Fill the data and then click OK. The PivotTable appears on a New Worksheet.
Step 5: Choose the PivotTable Fields from the field list. The fields are added to the default areas. The Filters area fields are shown as top-level report filters above the PivotTable.
The order in which the Fields are placed in the Rows area, defines the hierarchy of the Row Fields. Depending on the hierarchy of the fields, rows will be nested inside rows that are higher in position. This is because in the Rows area, the field Salesperson appears first and the field Month appears next, defining the hierarchy. You have changed the hierarchy, putting Month in the highest position.
Now, in the PivotTable, the field - Salesperson will nest under Month fields. In a similar way, you can drag Fields in the Columns area also. Step 1: Select the Sales sheet from the worksheet tabs. Step 2: Click the Insert tab. Step 3: Click on the PivotTable button on the ribbon.
Step 6: Click OK. Step 7: Click on ALL. You will see both the tables and the fields in both the tables. Step 8: Select the fields to add to the PivotTable. After a few steps for creation of Relationship, the selected fields from the two tables are added to the PivotTable.
You can build a data model, then create amazing interactive reports using Power View. You can also make use of the Microsoft Business Intelligence features and capabilities in Excel, PivotTables, Power Pivot, and Power View Data Model is used for building a model where data from various sources can be combined by creating relationships among the data sources.
A Data Model is created automatically when you import two or more tables simultaneously from a database. The existing database relationships between those tables is used to create the Data Model in Excel.
Step 1: Open a new blank Workbook in Excel. The Select Data Source dialog box opens. Step 4: Select Events. Step 6: Tables in a database are similar to the tables in Excel.
Then click OK. Select the PivotTable Report option. This option imports the tables into Excel and prepares a PivotTable for analyzing the imported tables. Posted on. Page Count. Jordan Goldmeier,. Finds one text value within another case-sensitive.
Returns the leftmost characters from a text value. Returns the number of characters in a text string. Returns a specific number of characters from a text string starting at the position you specify.
Replaces characters within text. Returns the rightmost characters from a text value. Finds one text value within another not case-sensitive. Converts a number from one measurement system to another. Tests whether two values are equal. Returns the error function. Returns the complementary error function. Tests whether a number is greater than a threshold value. Returns the complementary ERF function integrated between x and infinity.
Returns the modified Bessel function In x. Returns the Bessel function Jn x. Returns the modified Bessel function Kn x. Returns the Bessel function Yn x. Converts a binary number to decimal. Converts a binary number to hexadecimal. Converts a decimal number to octal. Converts a hexadecimal number to binary. Converts a hexadecimal number to decimal.
Converts a hexadecimal number to octal. Returns the absolute value modulus of a complex number. Returns the imaginary coefficient of a complex number. Returns the argument theta, an angle expressed in radians. Returns the complex conjugate of a complex number. Returns the cosine of a complex number.
Returns the quotient of two complex numbers. Returns the exponential of a complex number. Returns the natural logarithm of a complex number. Returns the base logarithm of a complex number. Returns the base-2 logarithm of a complex number. Returns a complex number raised to an integer power. Returns the product of complex numbers. Returns the real coefficient of a complex number. Returns the sine of a complex number. Returns the square root of a complex number.
Returns the difference between two complex numbers. Returns the sum of complex numbers. Converts an octal number to binary. Converts an octal number to decimal. Converts an octal number to hexadecimal.
Returns the depreciation for each accounting period by using a depreciation coefficient. Returns the depreciation for each accounting period. Converts a dollar price, expressed as a fraction, into a dollar price, expressed as a decimal number. Converts a dollar price, expressed as a decimal number, into a dollar price, expressed as a fraction. Returns the straight-line depreciation of an asset for one period. Returns the depreciation of an asset for a specified period by using the fixed-declining balance method.
Returns the depreciation of an asset for a specified period by using the double-declining balance method or some other method that you specify. Returns the effective annual interest rate. Returns the future value of an investment. Returns the interest payment for an investment for a given period. Returns the internal rate of return for a series of cash flows. Returns the internal rate of return where positive and negative cash flows are financed at different rates.
Returns the annual nominal interest rate. Returns the number of periods for an investment. Returns the net present value of an investment based on a series of periodic cash flows and a discount rate. Returns the present value of an investment. Returns the interest rate per period of an annuity. Returns the yield on a security that pays periodic interest.
Returns the accrued interest for a security that pays periodic interest. Returns the accrued interest for a security that pays interest at maturity. Returns the number of days from the beginning of the coupon period to the settlement date. Returns the number of days in the coupon period that contains the settlement date. Returns the number of days from the settlement date to the next coupon date.
Returns the next coupon date after the settlement date. Returns the number of coupons payable between the settlement date and maturity date. Returns the previous coupon date before the settlement date. Returns the cumulative interest paid between two periods. Returns the cumulative principal paid on a loan between two periods. Returns the discount rate for a security. Returns the annual duration of a security with periodic interest payments.
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The following functions may be performed with the subtotal. Using the Autofill handle, drag the formula down to F Figure 9 Data Validation Data validation is an Excel feature that you can use to define restrictions on what data can or should be entered in a cell. You can configure data validation to prevent users from entering data that is not valid. In the Select a function area, click to select a function.
Note: Excel displays a description of the selected function below the Select a function area. Click OK. In the Function Arguments dialog box, click in an argument box. It will alert you when an excel file with macro is opened. That is to prevent you from opening a excel file that is infected with virus unknowingly. Rest assured that the Excel programs from our website are free …. This lesson went over many of the advanced features in Excel.
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